Executive Assistant (m/f/d)

 

📍 Hybrid (flexible remote work) | 80–100% workload
 

Homerun Management AG is growing fast! With our expertise in Enterprise IT & Security Consulting and Software Development, we serve Fortune 500 clients across 10+ countries. As we gear up to double in size by 2025 and expand into the USA, we’re looking for a proactive Executive Assistant to help us scale.

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Your Responsibilities

1. Executive Support & Company Growth

• Work closely with the executive team in a fast-growing environment.

• Support in establishing new processes and structures.

• Plan, coordinate, and execute operational tasks related to company growth.

• Prepare and follow up on meetings (minutes, follow-ups, presentations).

• Handle administrative and regulatory matters in Switzerland and Dubai.
   

2. Project Support & Collaboration With IT and Security Teams 

• Gather and prepare project data from the Project Manager & Scrum Masters.

• Support the implementation of new structures for scaling the company.

• Act as a liaison between executives, technical teams, and clients.

• Assist in preparing reports and documentation.
   

3. Proposal & Contract Management

• Prepare and manage proposals for our IT and software services.

• Handle contracts and license agreements in collaboration with relevant departments.

• Support invoicing and commercial processing.
   

4. Event & Customer Management

• Organize client events, internal company functions, and international meetings.

• Coordinate with external service providers, hotels, and venues.

• Host and assist guests and business partners from various countries.
   

5. Communication & Representation

• Manage internal and external communication with international teams and clients.

• Act as a point of contact for administrative matters.

• Support employer branding & HR processes, including onboarding new employees.

 

What You Bring

• Commercial education (KV) or a similar background.

• Higher education is a plus, e.g., Executive Assistant certification, Business Administration, or a related degree.

• At least 3 years of experience in an executive assistant role, ideally in a fast-growing or international company.

• Fluent in German and English (French is a plus).

• Experience in supporting company growth and scaling is an advantage.

• Strong MS Office skills (Word, Excel, PowerPoint, Outlook) and ideally experience with CRM and ERP systems.

• Experience with IT and security projects is a plus, particularly working with technical teams.

• Excellent organizational skills and an independent, structured way of working.

• Hands-on mentality and entrepreneurial thinking.

• Discretion, loyalty, and a professional demeanor.

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Why Join Us?

• The opportunity to actively shape and build a growing company.

• Direct collaboration with the executive team in an exciting growth phase.

• Flexible working hours and a high level of remote work for optimal work-life balance.

• An international perspective with expansion opportunities in the USA.

• Attractive compensation and social benefits.

• Opportunities for professional growth and development.